Privacy Policy
Data Controller
This privacy policy applies to the Imatranajo event website and the processing of personal data related to it.
The data controller is Imatranajo Oy (Business ID: 2985233-8), address PL 14, 55101 Imatra, email info(at)imatranajo.fi.
The contact person for data protection matters is Sami Backman, email sami.backman(at)imatranajo.fi.
Purpose of Processing Personal Data
We collect and process personal data to manage event-related inquiries, registrations, customer service, and communication. In addition, the data is used to develop the functionality and user experience of the website.
Personal Data Processed
The personal data processed includes information provided by the user via forms, such as name, email address, phone number, and any other information voluntarily provided by the user.
In addition, technical data may be collected in connection with the use of the website, such as IP address, cookie data, and analytics related to website usage.
Regular Sources of Data
Data is primarily obtained from the data subject themselves via website forms, as well as through cookies and analytics tools.
Legal Basis for Processing Personal Data
The processing of personal data is based on the data subject’s consent, the performance of a contract (for example, event registration), and the legitimate interests of the data controller, such as website development and customer service.
Data Retention Period
Personal data is retained only for as long as necessary for the purposes of processing.
Contact data is retained for a maximum of 12 months, and event-related data only for as long as necessary after the event has ended. After this, the data is appropriately deleted.
Disclosure and Transfer of Data
Data is not disclosed to third parties without a lawful basis. However, data may be processed by service providers (for example, website maintenance and analytics), in which case it is ensured that all processing complies with the GDPR.
Data is not transferred outside the EU/EEA without appropriate safeguards.
Data Protection
Personal data is stored on a secure computer and/or server. Access to the data is restricted to persons who have the right to process it based on their job duties.
Appropriate technical and organizational security measures are used to protect the data, such as access control and password protection.
Rights of the Data Subject
The data subject has the right to access their personal data, request rectification or deletion of the data, restrict or object to processing, and transfer the data from one system to another in accordance with applicable legislation.
The data subject also has the right to withdraw their consent at any time. Requests should be sent to the data controller.
Cookies and Analytics
The website uses cookies to improve user experience and monitor visitor activity. A cookie banner is in place, allowing users to give their consent to the use of cookies.
We use analytics and marketing cookies, such as Google Analytics and Meta Pixel, to collect information about website usage and marketing effectiveness. Cookies are used only based on the user’s consent.
Photography and Video Recording at the Event
Photos and videos may be taken during the event in which participants may appear. These materials may be used for event communication, marketing, and on the website and social media channels.
We aim to respect privacy and do not use the material in an inappropriate or offensive manner. Participants have the right to refuse the use of images by contacting the data controller.
Changes to the Privacy Policy
We reserve the right to update this privacy policy.
Last updated: March 31, 2026.